Board Meeting

10/17/2018 from 7:00pm - 8:00pm

Meeting Minutes

Town of Clinton    Board Meeting    October 17, 2018

 

Properly posted meeting was called to order at 7 pm in the town hall with the pledge of allegiance. In attendance were Chairman John LaDue, Supervisor 1 Dan Chaulklin, Supervisor 2 James Chapiewsky, Clerk Sandy Schweiger, Treasurer Jan Clark, Mava Clark, Amy Evans, Pandora Flores, Wally Hemmersbach, Lonnie Muller, Scot Sanders and Alvin Schrock.

 

Supervisor Chapiewsky made a motion to accept the financial report as read, 2nd by Supervisor Chaulklin; all ayes, motion carried. Supervisor Chaulklin made a motion to approve transferring $33,450 from savings to checking and $26,000 from money management to checking, 2nd by Supervisor Chapiewsky; all ayes, motion carried. Supervisor Chapiewsky made a motion to approve payment of monthly bills, 2nd by Supervisor Chaulklin; all ayes, motion carried.

 

Wet weather continues to adversely impact town roads. TWP 21 has been repaired although additional breaker run will be needed. Board members will inspect East Bloomingdale Road near Scott Melvin’s property following the October 22nd meeting with the patrolman. There are also ditching issues on this road near the Dell Church parsonage. Other problems involve a culvert on Woods Ridge, standing water along Knapp Valley and a clay-clogged culvert on McElhose. Town of Jefferson board members inquired about repairs to Ogden Avenue, but this is not a priority. Kelbel received approval for current repairs from the DNR, however, another culvert may be installed prior to top-coating next year. Debris remains on Wang Ridge while patching is needed on Cary Road & Woods Ridge. McDaniel has a drop off requiring shot rock while Weister Creek needs some ditching near the Miller place. The remaining salt is supposed to be delivered Friday.

 

The possibility of designating town roads Class B highways, thereby adding weight restrictions, was addressed. Chairman LaDue is willing to pursue this matter, although Supervisor Chapiewsky indicated enforcement would be an issue while agricultural vehicles are exempt anyway.

 

The patrolman has requested some items for the town shop: a 6” step ladder, protective gear for tree-cutting, a small shop vacuum (board preferred a large one), repairs to the restroom, a laptop and a ½” impact wrench. Supervisor Chapiewsky made a motion to approve the purchase of all items except the laptop (for which additional information is needed), 2nd by Supervisor Chaulklin; all ayes, motion carried. Wally Hemmersbach offered a spare impact wrench.

 

The possibility of hiring an assistant patrolman was discussed with the intent of getting caught up on projects before winter as well as having extra help as needed. Scot Sanders agreed to work 24-32 hours per week at $16 per hour with flexible hours; Mr. Sanders’ skills with a grader will be especially helpful. Supervisor Chaulklin made a motion to hire Mr. Sanders starting October 22nd, 2nd by Supervisor Chapiewsky; all ayes, motion carried. Since some debris removal would be better accomplished with a skid steer, Supervisor Chapiewsky made a motion to approve rental, 2nd by Supervisor Chaulklin; all ayes, motion carried.

 

Chairman LaDue broached the topic of increasing the town levy by special resolution. With all the damage over the past few years and the delay in reimbursement of these expenses from FEMA, normal road maintenance is not getting done. With the poor economy, past boards declined to increase the levy even for the allowable amount. While emphasizing that the majority of property taxes fund the schools, the proposed increase of $31,872 would be kept entirely by the town and result in a property tax increase of 4%. Chairman LaDue made a motion to pass Resolution 4-2018, proposal to exceed the levy limit, 2nd by Supervisor Chapiewsky; all ayes, motion carried. The board members will meet at the LaDue residence October 30th at 6 pm to work on next year’s budget. The budget hearing will precede the next board meeting, November 14th at 7 pm.

 

Site permit non-compliance has again become a problem, primarily due to the resistance to obtain sanitary permits from the county. The state supreme court determined that religious waivers were not valid as properly functioning septic systems affect everyone’s water quality. Three town residents have been referred to the legal department for non-compliance over septic systems with fines of $100 per day. FEMA has identified 220 residences illegally built in the floodplain that will have to be torn down or moved. Residents are strongly encouraged to obtain the necessary permits before commencing construction projects.

 

An expanded poll worker list was presented as new workers will be starting in November. Chairman LaDue made a motion to approve this list, 2nd by Supervisor Chapiewsky; all ayes, motion carried.

 

As for the door on the town hall, which opens in the wrong direction for ramp access, Supervisor Chapiewsky prefers replacing the current double doors with one wider door and sidelights. Since the election commission makes recommendations pertaining to the access of public buildings, this will be investigated further.

 

Supervisor Chapiewsky made a motion to accept the minutes from September, 2nd by Supervisor Chaulklin; all ayes, motion carried.

 

FEMA attempted to demolish the Larson home in Bloomingdale, however, since a fire truck must be on standby, this could not be accomplished due to the presence of a particular dumpster which will have to be moved. Also, Stacie Sanborn is the new Vernon County Solid Waste Administrator.

 

Chairman LaDue made a motion to adjourn at 8:37 pm.