Board Meeting

04/10/2019 from 7:00pm - 9:00pm

Meeting Minutes

Town of Clinton   Board Meeting   April 10, 2019

 

Properly posted meeting was called to order at 7 pm with the pledge of allegiance. In attendance were Chairman John LaDue, Supervisor James Chapiewsky, Clerk Sandy Schweiger, Treasurer Jan Clark, Mava Clark, Paul Clark, Robin, Davis, Doug Ewing, Pandora Flores, Corey Leis, Wayne Leis, Lonnie Muller, Scot Sanders, Kevin Schmitz and Alvin Schrock.

 

Supervisor Chapiewsky made a motion to accept the financial report as read, 2nd by Chairman LaDue; all ayes, motion carried. Supervisor Chapiewsky made a motion to approve transferring $49.25 from Tax Savings Collection to Regular Savings on April 1st, $33,916 from savings to checking and $8,084 from money management to checking on April 11th, 2nd by Chairman LaDue; all ayes, motion carried. Second quarter highway aids of $33,398.22 and FEMA reimbursement from 2016 were received. Supervisor Chapiewsky made a motion to pay the monthly bills, 2nd by Chairman LaDue; all ayes, motion carried.

 

Only one gravel bid was received from The Kraemer Company; under the circumstances Supervisor Chapiewsky made a motion to reject all bids, 2nd by Chairman LaDue; all ayes, motion carried.

 

Scott Construction was the only bid for seal coat although an e-mail was received from Blackstone Technology regarding patch mix at $102/ton. Chairman LaDue made a motion to reject all bids, 2nd by Supervisor Chapiewsky; all ayes, motion carried. The bids will be published a second time for next month’s meeting.

 

With all the problems that have occurred in acquiring salt through the state contract, the chairman spoke to Phil Hewitt about ordering through the county as was done in the past. Supervisor Chapiewsky made a motion to proceed with purchasing salt from the county, 2nd by Chairman LaDue; all ayes, motion carried.

 

Due to the excessive bills associated with recent repairs to the equipment, Supervisor Chapiewsky emphasized the need for better maintenance. Going forward the patrolman will be expected to document all maintenance in log books. After conferring with Titan Machinery it was discovered that routine maintenance was not performed; in the future experienced technicians will do milestone maintenance, i.e. 1000 hours. Much of the damage to the backhoe was caused when an ember burned up the air cleaner, the result being that it was used for 8-9 months without one.

 

Chairman LaDue also requested that the patrolman and assistant provide updated information regarding their commercial driver’s licenses as well as medical cards. These will be maintained in the clerk’s office.

 

A request was made for a small chainsaw for brush work. The Stihl saw is too heavy for this work, while a Husqvarna T435 at 7.5 pounds could be obtained for $300 and serviced by Ace Hardware in Westby. Supervisor Chapiewsky made a motion to approve this purchase, 2nd by Chairman LaDue; all ayes, motion carried.

Chairman LaDue again addressed the need to modify the site permit process. Compliance needs to improve with more information being provided and an emphasis on adherence to state and county laws. Issues of building in floodplains and dry washes as well as improper septic systems are the main problems. The county is at risk of losing funds if this continues. In the future signatures will be needed on the permits with a board member visiting the site.

 

Chairman LaDue is also working on editing the patrolman’s job description for the assistant patrolman. This matter will be addressed in the near future.

 

Supervisor Chapiewsky made a motion to approve the minutes, 2nd by Chairman LaDue; all ayes, motion carried.

 

Chairman LaDue acknowledged the presence of Kevin Schmitz from Scott Construction and Robin Davis from Kraemer explaining that the awarding of bids was being postponed until next month when a new board member would be in office and able to participate in the decision.

 

Alvin Schrock requested again that the town purchase a string trimmer as he has been using the mower to cut the steep bank by the road. Since this had been approved previously, Chairman LaDue said the patrolman would be instructed to select one, possibly an electric trimmer as there is an outlet in the shed.

 

At 8:22 pm, the meeting was adjourned.