Board Meeting

05/08/2019 from 7:00pm - 9:00pm

Meeting Minutes

Town of Clinton    Board Meeting    May 8, 2019

 

Properly posted meeting was called to order at 7 pm with the pledge of allegiance. In attendance were Chairman John LaDue, Supervisor 1 Corey Leis, Supervisor 2 James Chapiewsky, Clerk Sandy Schweiger, Treasurer Jan Clark, Dave Clark, Jane Clark, Mava Clark, Robin Davis, Pandora Flores, Wally Hemmersbach, Wayne Leis, Bonnie Lunde, John Hochstetler, Eli Hostetler, John Miller, Joseph Miller, Mahlon Miller, Mose Miller, Lonnie Muller, Scot Sanders, Kevin Schmitz, Jonas Schmucker, Alvin Schrock and Vernon Yoder.

 

Chairman LaDue noted that in the preceding closed session it was decided that Scot Sanders would now be the patrolman, working 40 hours per week at $18.50 per hour as Jake Miller has resigned, his last day being May 16th. An advertisement will be place for an assistant.

 

Supervisor Chapiewsky made a motion to accept the financial report as read, 2nd by Supervisor Leis; all ayes, motion carried. Supervisor Chapiewsky also made a motion to approve the transfers of $1,736 from savings to checking and $21,000 from money management to checking, 2nd by Supervisor Leis; all ayes, motion carried. With unexpected expenses of $17,975 wreaking havoc on the budget, an amendment was necessary, most of this coming from the road projects while still allowing 4-5 miles of seal-coat. Supervisor Chapiewsky made a motion to amend the budget as recommended, 2nd by Supervisor Leis; all ayes, motion carried. Supervisor Chapiewsky made a motion to pay the bills, 2nd by Supervisor Leis; all ayes, motion carried.

 

Sealed gravel bids from Gerke and Kraemer were opened. After comparing prices, Supervisor Leis made a motion to accept both bids, requesting material from the nearest quarry, 2nd by Supervisor Chapiewsky; all ayes, motion carried.

 

The only seal-coat bid from Scott Construction was opened. Projects included Cary, Kelbel, Ogden, Oneida and Weister Creek Roads, TWP 24 and Willow Lane as well as the bridge on Knapp Valley for $118,872. Kevin Schmitz indicated that work would commence in Monroe County and hopefully Scott’s would then be able to complete these projects in June. Supervisor Leis made a motion to accept the Scott bid, 2nd by Supervisor Chapiewsky, with the proviso that the section of Irish Ridge from Oneida to Dell might be done in lieu of the bridge; all ayes, motion carried. There was also a bid for cold mix patch, which is a summer blend containing more sand and gravel to better smooth the edges, at $87.60 per ton delivered (21-22 tons per load). Supervisor Chapiewsky made a motion to accept the bid, 2nd by Supervisor Leis; all ayes, motion carried.

 

Items from the annual meeting were addressed with Supervisor Chapiewsky making a motion to purchase a time clock for the shop, 2nd by Supervisor Leis; all ayes, motion carried. As for plowing private driveways, Supervisor Chapiewsky made a motion to only plow those of disabled residents, 2nd by Chairman LaDue; all ayes, motion carried. Emergencies situations are exempt.

 

With the need for a skid steer to better clear ditches while minimizing shoulder damage, Supervisor Chapiewsky made a motion to approve this rental, 2nd by Supervisor Leis; all ayes, motion carried.

 

The board members felt strongly about allowing damaged areas of Knapp Valley Road to settle for another year so an extension for FEMA will be needed. Supervisor Chapiewsky wondered about replacing the existing culverts below the Mlsna Dam with a cement box culvert. Also, the approaches on the bridge on West Bloomingdale need reinforcement.

 

Chairman LaDue addressed the site permitting process which is currently inadequate for everyone due to changes over time at the state and county levels. The board members will need to be more diligent to avoid construction in prohibited areas while enforcing sanitary issues.

 

Following the recent election and the change in officers, the credit union will need updated information in order to add Supervisor 1 Leis to the accounts. Continuing officers will need to sign and provide valid IDs.

 

Supervisor Chapiewsky requested a caution sign at Sharping Road on Ogden while Chairman LaDue suggested a yield sign at Kelbel and Knapp Valley.

 

With equipment maintenance a priority, Supervisor Chapiewsky suggested designating one board member to oversee this matter, recommending Supervisor Leis’ as his proximity and knowledge would be advantageous; this was approved by all.

 

Supervisor Chapiewsky made a motion to approve the minutes, 2nd by Chairman LaDue; all ayes, motion carried.

 

Treasurer Clark requested that Episcope editor Lonnie Muller clarify in the next edition that the phone call made to Gerke at last month’s meeting about the absence of their gravel bid was not made by a board member as implied; Mr. Muller agreed.

 

Jonas Schmucker requested gravel fill for damage on Dell Road from last year.

 

As for the recent road bans, there continue to be problems with compliance. Residents on Irish Ridge in attendance felt they were being slandered as many tried to abide by the bans while some did not. They requested that the board members discuss issues such as this with them.

There was much discussion over the state of Irish Ridge and available funds.

 

At 9:10 pm, Supervisor Leis made a motion to adjourn, 2nd by Supervisor Chapiewsky; all ayes, motion carried.