Board Meeting Minutes: March 13, 2025

Posted on By Fred Brandt

Click here for the full minutes (pdf)

Town of Clinton Board Meeting

March 13, 2025

7:00 pm at the Town Hall, S1299 County Road D

Board Minutes

Meeting called to order by Chairman Leis at 6:34pm

  • M/S/P: Stock/Leis to move to closed session to interview candidates for Debt repayment committee. (2 ayes)
  • M/S/P: Von Ruden/Stock moved to adjourn closed session at 6:58pm. (3 ayes)

Pledge of Allegiance:

Roll Call:

  • Chairman Corey Leis, Supervisor #1 Darin Von Ruden, Supervisor #2 Bill Stock, Town, Town Clerk Lori Hemmersbach. Absent Town Treasurer Jan Clark.

Approve Minutes:

  • M/S/P: Von Ruden/Stock moved to approve the 2.12.25 Board Meeting Minutes with the change of #10 La Farge Fire Truck payment to $21,448.00. (3 ayes)

Public Comment:

Opening Bids:

  • Seal Coat Bids:
    • Scotts seal coat per 20’
      • Single seal
        • 3/8” washed limestone chips $22,931
        • 3/8” washed granite chips $26,036
        • 7/16” washed granite chips $29,987
      • Double Seal
        • 3/8” washed limestone chips $45,920
        • 3/8” washed granite chips $52,328
        • 7/16” washed granite chips $59,974
      • All seal coating pre-patch and brooming, water truck if needed included
      • .4 oil
    • Fahrner seal coat per 20’
      • Single Seal
        • 3/8” washed granite chips $27,379
        • 3/8” washed limestone chips $23,457
        • 7/16” washed granite chips $28,086
      • Double Seal
        • 3/8” washed limestone chips $46,914
        • 3/8” washed granite chips $54,558
      • Includes incidental patching and brooming
      • .4 oil
    • M/S/P: Von Ruden/Stock moved to approve Scotts 3/8” granite single seal. (3 ayes)
  • Wedging Bids:
    • Mathy
      • $110/ton laid up to 800 ton, 4LT ½” rock
        • Mathy said they could do 5lt mix for $1.50 more per ton ($111.50/ton) for a comparable product quote
    • Scotts
      • $116.92/ton laid up to 800 ton, 5mt mix, 3/8” rock
    • M/S/P: Stock/Von Ruden moved to approve Mathy with 5lt mix for $111.50/ton for wedging.
  • Gravel Bids:
    • Milestone
      • Gravel base and breaker run, pick-up: $12.02/yard; delivered: $20.39/yard
      • Riprap, pick-up: $24.96/yard; delivered: $33.02/yard
      • Screenings, pick-up: $10.67/yard; delivered: $19.04/yard
    • Gerke
      • Screenings, pick-up: $10.13/yard; delivered: $11.88/yard
      • ¾” limestone base, pick-up: $12.15/yard; delivered: $17.01/yard
      • 1-1/4” limestone base, pick-up: $11.81/yard; delivered: $16.68/yard
      • ¾” breaker run, pick-up: $11.48/yard; delivered: $16.35/yard
      • Riprap, pick-up: $25.50/yard; delivered: $33.00/yard
      • Shot rock, pick-up: $9.75/yard; delivered: $15.75/yard
    • M/S/P: Stock/Von Ruden to accept both Milestone and Mathy’s gravel bids.

Financial Report and Bills:

  • M/S/P: Stock/Von Ruden moved to approve the Financial Report. (3 ayes)
  • M/S/P: Stock/Von Ruden moved to approve the 3.14.25 transfer of $150,160.00 from Savings to Checking. (3 ayes)
  • M/S/P: Von Ruden/Stock moved to approve the transfer of $82,500.00 Savings to Checking after fund received. (3 ayes)
  • M/S/P Von Ruden/Stock to pay the bills with loader payment included. (3 ayes)
  • Note: Due to the Treasurer’s absence at this meeting and due to questionable transfer of funds information calculated by the Treasurer and documented on the Balance Sheet Notes Section, necessitated that the Bank Transfers, required to pay the monthly bills, had to be ESTIMATED by the Clerk.

Debt Planning Committee:

  • Interviewed 2 very qualified candidates, Joyce Smalley and Fred Brandt.
  • M/S/P: Stock/Von Ruden to appoint Joyce Smalley and Fred Brandt to a 2-year term on the Debt Planning Committee.
  • Will have another closed session next month for more interested candidates.

Mower Update:

  • Have to do the loan paperwork, Chairman Leis has it with.
  • Note: Due to the Treasurer’s absence at the meeting, the Bank Loan Documents for the mover, submitted to Chairman Leis were not signed by the Treasurer, as required by the loan provisions.
  • Scot spent full day brushing with it.

Community Grant Opportunity:

  • Swenson Doors finished and presented their bill for payment. Approved to pay in the bills tonight.
  • Clerk Hemmersbach emailed Amy Oliver at the county for the process for our reimbursement.
  • Next round is open, we would like to put in for new cement aprons and approaches to doors.

New Plow Truck Accessories:

  • Motion made last meeting to accept Universal’s quote, need to sign to the paperwork tonight.

Update 10-year Plan:

  • Change #10: $21,448 one-time payment.

Town Association BOR Training:

  • Darin going to training as all is before elections are done. If he is elected, we will have our one trained.

Annual Meeting:

  • April 19, 10am
  • Discussion had as that is Easter Saturday weekend, and if the timing was right based on the statute. Need to look into.

Public Comment:

  • Town Resident Tamsen Morgan asked the Swenson Door amount of Clerk Hemmersbach, $21,148. She also asked how an online payment shows (loader) on the bill list. It shows as Bill payment, just with no check number.
  • Town Resident Lori Schmitz looked up the statute for the Annual Meeting and we are okay in timing, it can be held as planned.

Next Meeting Regular Board Meeting: Wednesday, April 9 at 7pm; Closed Session at 6:30pm

Adjourn:

  • M/S/P: Stock/Von Ruden moved to adjourn at 8:07 pm. (3 ayes)      

Clerk Lori Hemmersbach:­­­­_________________________________________­________­ Date:___________________