Board Meeting Minutes: July 11, 2023

Town of Clinton

Board Meeting

July 11, 2023

7:00 pm at the Town Hall

S1299 County Road D

Board Minutes

Meeting called to order by Chairman Leis at 7:03 pm:

Pledge of Allegiance:

Roll Call:

Chairman Corey Leis, Supervisor #2 Darin Von Ruden, Town Treasurer Jan Clark, Town Clerk Lori Hemmersbach. (Supervisor #1 Bill Stock was absent.)

Financial Report and Bills:

M/S/P: Von Ruden/Leis moved to approve the Financial Report. (2 ayes)
M/S/P: Von Ruden/Leis moved to approve the 6.14.23 transfer of $15,689.82 from Money Management to Checking, the 7.12.23 transfer of $39,340.00 from Savings to Checking and the 7.12.23 transfer of $27,660.00 from Money Management to Checking. (2 ayes)
M/S/P: Von Ruden/Leis moved to pay the bills. (2 ayes)

Approve Minutes:

M/S/P: Von Ruden/Stock moved to approve the 6.7.2023 Board Meeting Minutes as written and as published as a draft on the website. (2 ayes)

Public Comment:

Annual Audit:

MOU Solid Waste and Recycling Dept:

Stacy Sanborn, Director of the Vernon County Solid Waste and Recycling Department, attended to ask the Town to sign a Memorandum of Understanding requiring our waste hauler to haul our waste to the Vernon County Landfill. She currently has signed MOU’s from 12 Towns, 4 Villages, and the City of Westby.
M/S/P: Von Ruden/Leis moved to sign the Memorandum of Understanding Between Vernon County Solid Waste & Recycling Department & Town of Clinton, Vernon County, WI for Special Tipping Rate for Municipal Solid Waste Disposal. (2 ayes)
M/S/P: Von Ruden/Leis moved to sign the Memorandum of Understanding Between Vernon County Solid Waste & Recycling Department & Town of Clinton, Vernon County, WI for Special Tipping Rate for Municipal Solid Waste Disposal Appendix A. (2 ayes)

Dumpster Service:

Big Hook Trucking & Disposal submitted a Dumpster Service Agreement for garbage pickup. They would furnish four 8-yard dumpsters for the Recycle Center and one 2-yard dumpster for the Town Shop. All dumped weekly. Annual cost of $15,210, billed as $1,170.00 every 4 weeks. Big Hook agrees to haul to the Vernon County Landfill.
M/S/P: Von Ruden/Leis moved to sign the Dumpster Service Agreement with Big Hook Trucking & Disposal as presented for garbage service. (2 ayes)

Road Project Update:

Waiting for 1 more load of patch.
Seal coating: a couple of weeks and Scotts should start. Kevin from Scotts checked over roads to do today.
Mowing as time allows.

Irish Ridge Road Account Review and Pay Bills:

Project is complete
M/S/P: Leis/Von Ruden moved to pay final engineering bill from Central States Construction for $12,737.50. (2 ayes)
M/S/P: Von Ruden/Leis moved to pay the final pay application from Lepke Excavation for $12,658.118. (2 ayes)
M/S/P: Von Ruden/Leis moved to pay the pay application from Scott Construction for $605,994.00. (2 ayes)

Hire Town Assessor:

Chairman Leis received a proposal from Holloway Appraisal Service for 2024 Revaluation and 2025/2026 Maintenance. Holloway would start field work this fall. Revaluation compensation would be $12,000.00 due 9/1/23 and $24,000.00 due in 2024, for a total of $36,000.00. Maintenance compensation would be $7,500.00 for 2025 and $7,500.00 for 2026.
Other Assessors that were contacted had too many revaluations and were not interested in submitting a bid.
M/S/P: Von Ruden/Leis to hire Holloway Appraisal to serve as Town Assessor, signing contract as presented. (2 ayes)

2024 Budget:

Next Meeting: Tuesday, August 15

Adjourn:

Clerk Lori Hemmersbach: ____________________________________ Date:________________